[MassHistPres] local HC minutes

[Carol Carlson]

Ralph:

The Town of Bedford employs an assistant who works full time in the 
Building Department, and also takes the HDC minutes and the ZBA 
minutes.   He sends a copy of the Minutes to one member who has 
volunteered to edit them first (an English expertise).  When he gets 
them back edited, he then sends them via email to the rest of the 
Commission members for any final changes.  Most of the time our 
assistant gets all the changes and/or suggestions back before the next 
meeting, and has them ready for approval that night.  This system works 
great for us.

Carol M. Carlson
Bedford HDC

slater at alum.rpi.edu wrote:
> I'm curious if this clerk, or the secretary of any MA HCs are paid
> positions.
>
> If not, how do you coerce someone to do work in an unpaid position which
> doesn't have the status of being a commissioner? Do HCs have
> commissioners who are willing to volunteer as the secretary (which can
> be elected from within or outside the commission)? 
>
> Ralph
>
>
>   
>> The Clerk of Amherst's Historical Commission takes
>> the meeting notes on
>> her laptop and then refines them into printed minutes which are
>> reviewed, approved, and archived. Usually she circulates the draft
>> minutes via email prior to the next meeting, then staff provide hard
>> copies at the meeting. Amendments made during approval are noted on her
>> laptop and final versions sent to staff.
>>
>> Jonathan Tucker
>> Planning Director
>> Town Hall, 4 Boltwood Ave.
>> Amherst, MA 01002
>> (413) 259-3040
>> (413) 259-2410 [fax]
>> tuckerj at amherstma.gov 
>>
>>
>> -----Original Message-----
>> From: masshistpres-bounces at cs.umb.edu
>> [mailto:masshistpres-bounces at cs.umb.edu] On Behalf Of Marcia Starkey
>> Sent: Thursday, October 02, 2008 9:53 AM
>> To: MassHistPres
>> Subject: [MassHistPres] local HC minutes
>>
>> Hello,
>>
>> Are there local historical commissions who do other than take longhand
>> notes of meeting minutes? What are, or are there.. new technologies for
>> doing it another way? This is always a job that needs help!
>>
>> Marcia Starkey, Greenfield HC
>>
>>
>>
>>
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