[MassHistPres] Blueprints Long Term Storage

[Blever3043]

The Inspectional Services Department of the City of Newton often receives plan requests for old blueprints and has adopted a policy of providing the applicant the blueprints on the condition that a scanned version is returned. There is also a fee involved and we keep the person's license or credit card until the copy is presented.  Similar to Holyoke, the plans are not kept in a climate controlled facility and are actually in the basement which tends to flood, so the benefit to the City is that it receives a digital version and no longer needs to retain the hardcopy.  The building inspectors have for many years been cataloging plans with addresses corresponding to building permits, but with thousands of sets, it is an ongoing process. 
 

 Brian Lever

 

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Subject: MassHistPres Digest, Vol 88, Issue 3


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Today's Topics:

   1. Blueprints Long Term Storage (Penni Martorell)


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Message: 1
Date: Tue, 4 Jun 2013 10:14:37 -0400
From: Penni Martorell <MartorellP at ci.holyoke.ma.us>
Subject: [MassHistPres] Blueprints Long Term Storage
To: masshistpres at cs.umb.edu
Message-ID:
	<OF4F3C5738.783F3004-ON85257B80.004D9FE5-85257B80.004E3E65 at holyoke.org>
	
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Wondering what other city or state building/engineering departments do 
with old blueprints.
How do you store them, what is your records retention policy? How do you 
decide what to keep, what to discard?
We have over 3000 blueprints dating back to the early 1900s that are 
currently being scanned for long-term access and use.
Once they have been scanned we are trying to come up with a policy of 
which ones need to be retained.
The physical blue prints are in poor storage conditions now - rolled, not 
climate controlled, stacked up on each other, uncataloged.

Any insights, advice, comments?

Thanks

Penni Martorell
Curator & City Historian
Hours: Mon., Tues., Thurs, Fri. 9 a.m. to 5 p.m. | Wed. 10:30 to 5 p.m. 
or by appointment


Wistariahurst Museum
238 Cabot Street 
Holyoke, MA 01040

413-322-5660 ext. 5169
martorellp at ci.holyoke.ma.us
www.wistariahurst.org
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