[MassHistPres] Blueprints retention

[Cynthia Swank]

Check the State's records retention schedule for municipal records.  It is
available online at http://www.sec.state.ma.us/arc/arcrmu/rmuidx.htm  Click
on municipal records retention manual for the PDF.

Building Inspector is the likely schedule.  You will find that many such
records have permanent or life of the building retention.   Assuming these
are municipal records, I suggest you contact the Records Management Unit
and discuss.  There is a form for gaining permission to scan and then
discard paper records and I expect scanning requirements that must be
followed to ensure a high quality product.

Cynthia Swank
Inlook Group

On Thu, Jun 6, 2013 at 9:12 AM, <masshistpres-request at cs.umb.edu> wrote:

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>    1. Blueprints Long Term Storage (Penni Martorell)
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> Message: 1
> Date: Tue, 4 Jun 2013 10:14:37 -0400
> From: Penni Martorell <MartorellP at ci.holyoke.ma.us>
> Subject: [MassHistPres] Blueprints Long Term Storage
> To: masshistpres at cs.umb.edu
> Message-ID:
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> OF4F3C5738.783F3004-ON85257B80.004D9FE5-85257B80.004E3E65 at holyoke.org>
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>
> Wondering what other city or state building/engineering departments do
> with old blueprints.
> How do you store them, what is your records retention policy? How do you
> decide what to keep, what to discard?
> We have over 3000 blueprints dating back to the early 1900s that are
> currently being scanned for long-term access and use.
> Once they have been scanned we are trying to come up with a policy of
> which ones need to be retained.
> The physical blue prints are in poor storage conditions now - rolled, not
> climate controlled, stacked up on each other, uncataloged.
>
> Any insights, advice, comments?
>
> Thanks
>
> Penni Martorell
> Curator & City Historian
> Hours: Mon., Tues., Thurs, Fri. 9 a.m. to 5 p.m. | Wed. 10:30 to 5 p.m.
> or by appointment
>
>
> Wistariahurst Museum
> 238 Cabot Street
> Holyoke, MA 01040
>
> 413-322-5660 ext. 5169
> martorellp at ci.holyoke.ma.us
> www.wistariahurst.org
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