[MassHistPres] Request for Proposal - Massachusetts Historic Preservation Conference Planner

[Courtney Whelan]

*About Preservation Massachusetts*

Preservation Massachusetts is seeking to hire a Conference Planner for the
2015 Massachusetts Statewide Historic Preservation Conference. Founded in
1985, Preservation Massachusetts is the statewide non-profit organization
that actively promotes the preservation of historic buildings and
landscapes as a positive force for economic development and the retention
of community character. For more information on Preservation Massachusetts
please visit www.preservationmas.org.

*About the Massachusetts Statewide Historic Preservation Conference:*

The Massachusetts Historic Preservation Conference is overseen and
administered by Preservation Massachusetts, with the support of the members
of the Massachusetts Preservation Coalition (a program of PM). The purpose
of the conference shall be to educate, network, promote and strengthen the
overall preservation community while forging partnerships and relationships
with other like-minded constituencies in the Commonwealth.  The conference
is graciously hosted by the Massachusetts College of Pharmacy and Health
Sciences and Preservation Worcester.



*Job Description: *

*Title*: Conference Planner
*Supervisor*: James Igoe, Preservation Massachusetts

*WORK** OBJECTIVES: *

To work cooperatively with Preservation Massachusetts staff and the
Conference Executive and  Content Committee to organize a meaningful and
successful statewide historic preservation conference in Worcester on
August 14, 2015.

*DUTIES: *

*Logistics -* coordination of planning efforts between PM, committees,
vendors and venues for overall schedule of the day. Day of coordination of
volunteers, speakers, room coordination, transportation, etc.



*Communication -* coordinate correspondence with committees and necessary
parties, disseminate email communications and tasks to persons. Schedule
meetings when necessary.



*Content -* Assist in identifying, inviting and coordinating with speakers
with Content Committee Co-Chairs.



*Material Coordination and Promotion -* Graphics/Printing Signage,
registration material, e-blasts and communications, digital media and
platforms for conference. Coordinating with vendors



*Catering -* Work with venue/PM staff on coordinating breakfast/lunch for
day and within conference budget.



*Follow-Up* - Run analysis on conference with surveys and provide a
de-brief booklet on conference process.


*QUALIFICATIONS: *
- Substantial experience in conference planning and organizing.

-Strong leadership and presence, with excellent leadership and
communication skills.

-The ability to work collegially with a wide variety of interests,
constituencies and partners.

-Independent work ability and ethic, able to juggle many tasks and
responsibilities.

-Travel for meetings is mandatory and access to a vehicle is necessary.

-History or Historic Preservation background preferred.

*Time:* Preliminary 8 hours per week (adjustable) beginning March 1. Time
will increase with the approval of PM as conference nears and accounts for
time following for necessary debriefing and review.



*Compensation:* Commensurate with experience.



*Application Deadline:* February 1, 2015.


Send cover letter, resume and references addressed to James Igoe,
Preservation Massachusetts, Old City Hall, 45 School Street, Boston, MA
02108 or submit via email to ekelly at preservationmass.org. Please submit any
questions via email.



-- 
Courtney M. Whelan
Program Manager
Preservation Massachusetts
Old City Hall
45 School Street
Boston, MA 02108
(617) 723-3383

www.preservationmass.org
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